Legal Document Scanning in San Bernardino County, CA

Paperless Revolution provides legal document scanning throughout San Bernardino County from our facility in Santa Fe Springs. We work with firms in San Bernardino, Rancho Cucamonga, Ontario, Redlands, and the Victorville area, and with in-house counsel at the county’s logistics and manufacturing employers.

Litigation Support Without a Litigation Support Budget

The legal market here is built on solo practitioners and small firms. Most handle a high volume of matters at modest per-matter values, which makes the economics of document work unforgiving — a production that costs too much simply doesn’t get done properly, and the paralegal ends up feeding an office scanner at 7pm.

That’s the gap we fill. Professional Bates numbering, correct unitization, and load files delivered to specification, priced so the work makes sense on a case that isn’t worth seven figures.

What You Get

  • Bates numbering. Sequential stamping with your prefix and starting number, confirmed with you before production so ranges don’t collide with an existing set.
  • Load files. Delivered to your review platform’s specification, so nothing has to be reprocessed downstream.
  • Document unitization. Proper breaks between documents, so a box becomes discrete records rather than one unusable PDF.
  • Objective coding and indexing. Matter, client, date, document type — whatever your system searches on.
  • Searchable text, optionally. Add OCR and a name or term can be located across an entire production in seconds.

Closed Files and the Cost of Keeping Them

Firms here often hold decades of closed files, sometimes across a couple of office moves, sometimes in a storage unit whose monthly bill nobody has questioned in years.

The retention obligation is real, but the storage method is a choice. Digitizing closed files typically pays for itself against storage costs within a few years and converts a next-day retrieval into a next-minute one — which matters most when a former client calls about a matter closed in 2014 and expects an answer today.

Chain of Custody

Every box is logged at pickup and tracked through preparation, capture, quality control, and disposition. Work is performed by trained staff inside our own secured facility — we do not subcontract legal work. Access is controlled and recorded, and we can document handling if the integrity of a production is questioned. If a protective order imposes specific requirements, tell us before pickup and we’ll work to them.

What It Costs

We price by the box, based on a standard page count per box, with Bates numbering, unitization, coding, and OCR quoted according to what the production actually needs. Counting boxes gives you a figure you can quote to a client rather than a per-page number nobody can forecast.

Firms are regularly surprised by the quote. Our overhead is low — one facility, no regional offices, no commissioned sales force — and that shows up in the price rather than in what we leave out. Bates numbering and documented chain of custody are standard, not premium extras.

Areas We Serve

San Bernardino, Rancho Cucamonga, Ontario, Redlands, Fontana, Chino, Upland, Colton, Victorville, and throughout the county. See also legal document scanning in Los Angeles County.

Frequently Asked Questions

We’re a two-attorney firm. Is a project like this worth it for us?

Usually yes, and small firms are much of our legal work. Start with closed files — it’s the cheapest boxes, the biggest space saving, and it gives you a sense of the process before you commit to anything active.

Can you Bates number to our convention?

Yes. Give us the prefix and starting number and we’ll confirm the range before production begins.

Can you produce load files?

Yes. Tell us the review platform and specification and we’ll deliver in that format.

What happens to the paper afterward?

Once you’ve verified the output, we securely shred it and issue a certificate of destruction as standard. If you need the originals back, we can return them for a return fee — tell us before we start.

Get a Free Quote

Call (562) 519-4257 or contact Paperless Revolution for a free legal scanning quote anywhere in San Bernardino County.